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Proudly supporting wonderful vocation promoters.
“With Rory’s guidance, we totally overhauled our website and online strategy. The result was spectacular. We went from a handful of discernment online candidates to over 20 candidates per month contacting our community. The VocationCRM software has helped us monitor, update, and evaluate the discernment process for the influx of interest.”
Fr. Jack Tierney, O.S.A. | Midwest Augustinians
“Rory's understanding of our needs and how to attract discerners to our community has been a gift for all of us involved in Augustinian Vocation Ministry. Rory's recent Vocation CRM software has allowed us to easily track and manage discerners across our Provinces, as well as keeping all those involved in the discernment process updated.”
Bernadette Dilucido | Augustinian Vocations
“Rory and his team have helped St. Bede Abbey increase its visibility and outreach in our digital world. With the increase has come more people visiting the abbey’s website. Some of these digital visitors have expressed an interest in the religious life at St. Bede. Rory and his team have been collaborative with me and have been responsive to my questions.”
Abbot Michael Calhoun, O.S.B. | St. Bede Abbey, IL
“Rory has helped us reach irreversible momentum on our vocation promotion efforts. In just a couple of years, Rory has completely overhauled our digital outreach efforts, resulting in an exponential increase in inquiries from people actively discerning a vocation to religious life. The Vocation CRM software... will not only greatly enhance our ability to minister to those discerning with us but also demonstrates Rory’s commitment to our ministry.”
Fr. Jeremy Hiers, O.S.A. | Augustinian Province of St. Thomas of Villanova
Candidate Profile
Capture essential information like contact details, educational background, how they found you, and other datapoints.
Team Collaboration
Give everyone on your vocation team shared access to candidate progress, information, and resources.
Website Contact Form
Create a custom contact form you can add to your website that syncs automatically with VocationCRM.
Welcome Email Sequence
Trigger an automated welcome email series to people who fill out your contact form, to start to qualify and engage candidates.
Document Upload
Upload, save, and manage documents (application forms, notes, etc.) for each candidate, in the candidate's profile.
Activity Timeline
Track actions taken by you and your team as you communicate and engage with your vocation candidates.
Email Integration
Automatically log emails you send to candidates by BCC'ing our special inbox, so you never lose track of the last touchpoint.
Resource Library
Upload important discernment process documents and links to share with all of your discerners, all in one place.
To-Do Items
Track upcoming To-Do items for each of your candidates so you never lose sight of things that need to get done.
Custom Progress Stages
Name and define up to five stages in your qualification and discernment process so you know where each candidate stands.
Secure & Private
Built using best-in-class security frameworks and database solutions to keep confidential information safe and private.
Human Support
Email directly with a real human who's ready and willing to help answer any and all of your software questions.
How can VocationCRM support your ministry?
I'm Rory, the developer of VocationCRM. I would be honored to meet with you to discuss your organization’s vocation ministry needs and to determine if this software is right for you.
Schedule a meeting below or email me: rory.dayton@vocationcrm.com
Frequently Asked Questions
No, there is no limit on how many candidates you can have in VocationCRM. We do, however, recommend that you occasionally review who you have tracked in the tool and decide if - for your ease of use - it is worth removing certain candidates from the system.
We offer what we call "Mendicant Pricing" - which means that VocationCRM carries a recommended price, and then we work with you to make sure that your Vocation Office can afford to use the system. Affordability and accessibility are key to our mission of making high-quality vocation program software available to every vocation director and their team.
Learn more about our Mendicant Pricing model (and group discounts and referrals) on our pricing page.
We offer "Mendicant" Pricing to all of our users. If you are unable to pay the recommended amount, please let us know and we would be happy to arrange a discount for you or support your fundraising efforts.
In addition, if you are a community or congregation with multiple vocation offices who would need separate organization accounts with VocationCRM, we are happy to provide a baseline discount for your group purchase.
Keeping your candidate information private, secure, and confidential is essential. That's why we've taken multiple steps to ensure that your data is protected, from the database infrastructure providers we work with to the way we handle application requests and process information. We even meet face to face with every new user and manually approve each member, to ensure that everyone who requests access to the software is legitimate.
To read more about our data security, please visit our Privacy page linked here.
Yes, we can provide you and your teammates individual access to VocationCRM. You will each use your own email address and have your own password. You will all be able to see and manage the same candidates and same information in the software.
Depending on how you collaborate with your vocation team and other members of your religious community, it can be worth considering!
To schedule a group onboarding session, please email us for support.
We are happy to provide virtual 1:1 support to all of our users to ensure you get the most out of your VocationCRM account. Whether it's answering an email, having a phone call, or joining a video meeting to do screensharing, we are happy to help!
In addition to the VocationCRM platform, we also offer marketing and advertising services to Vocation Offices who would like our professional help and guidance running ad campaigns to help them connect with more potential discerners.
To view some examples of creative digital marketing projects we've completed for clients, click here.
Software to manage your Vocation Program.
Trusted by Vocation Leaders to manage 450+ inquirers
VocationCRM helps Vocation Directors manage inquirer information, progress, follow-up, documents, and notes so you can focus less on admin paperwork and more on what matters most: discerning with candidates.
See if VocationCRM is the right fit for your vocation office.
